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Accessible information about the organization operations
Easily access all information by using the navigation tree, links present throughout all the content, the search box, etc...
New employee induction time is reduced
Managers can understand all operational details within the organizational unit they are responsible for
The risk of employees leaving the organization with critical knowledge in their heads is reduced
Managers make sure all the knowledge necessary for the company operations is explicit and accessible
Workers dont loose time and patience searching information
In metoCube procedures are described in a structured way, as opposed to the narrative style used when procedures are documented in MS Word, PDF or static HTML. This structured process description makes it possible to generate views that filter content.
Information is not repeated. Instead it is linked or embeded.
In metoCube you can import MS Visio diagrams (or HTML image maps) and metoCube will automatically scan them, create a page for each element in the diagram (such as tasks, roles, etc...) where you can add detailed information about the element and link the diagram with that page.
Pages can be displayed in diverse modes such as standard metoCube mode , web mode , description mode or embeded mode.
Attach files (such as templates, photos, etc...) to element descriptions
Alerts and notifications
Get
alerts if any procedure in the organization changes or subscribe to
specific procedures is you want to be notified when it changes. The
alert system in metoCube is based on RSS feeds.
Workers keep up to date with latest changes
Analytical views
Because the procedures are described in a structured way and data stored in a database, views showing process information from different angles can be generated.
Use views to explore the procedures from different points of view. Views answer questions such as "In which processes is this document modified?" or "What persons is this indicator relevant to?"
Views let you explore the information from multiple angles and show relations among your organization's different business components, such as people that actually carry out a task in a process description, the user manuals useful to a person depending on the tasks s/he is responsible for or a list with the people that use a specific software system.
Views are built using the [Sub features:Custom views]
Increases understanding of operationos
Workers and managers can understand better what is important for them
Custom views can be built [Guides:Using inline expressions]
My metoCube
My metoCube is a special page that shows only the information that is relevant for you based on the roles you play in the organization.
My person is a person element in metoCube's model that represents you.
When you login into metoCube (you must have a metoCube account with your e-mail address as username) metoCube scans all the elements of type person in the models to see if anyone has an e-mail matching your username. If metoCube finds a match, it sets that person element as "My person" for that user, placing a link under My metoCube section at the right region.
Using "My person" page it is possible to access your person's relevant views.
To see a sample of a "My person" page go to this sample metoCube model and login with username: count@jazz.org, password: public.
Change management and version control
You can introduce changes to procedures and manage its approval and publication. You can use version control to manage different procedure revisions. And you have access to a change log for auditing purposes.
You can consult changes in the change log accessible by clicking on the change tab
Alerts are generated to any worker affected by the change
It is possible to put metoCube elements under version control
It is possible to work in two different environments:
- Production environment where workers consult the released versions of the content
- Development environment where business analysts introduced changes and (if necessary) submit the for revision and approval
Compliance with standards and frameworks
metoCube can be used to document procedures that implement the most popular industry standards and best practice framworks, such as ITIL COBIT ITSM PMBOK SCRUM PRINCE2 SCOR RUP XP CMMI ISO 9000 20000 Six Sigma...
Continuous model enhancement
Anyone consulting information in metoCube can leave comments on any page. Workers can correct, enhance or simply comment information.
Web architecture
Users don't need to install any software to use metoCube. All you need is a web browser.
Technical requirements
Operating system: Windows or Linux
Web server: Apache 1.3.x with PHP 5.2.x
Web browser: Internet Explorer 6+. Firefox 1.5+.
Database: PostgreSQL 8.0+
Hardware
pentium IV 3.4Ghz/Athlon 64 1Gb ram
Currently metoCube supports what we call lightweight integration. There are three ways in which metoCube can interact with other applications.
Web applications
If you want to integrate metoCube with another web application you can:
Insert an hyperlink in the description
Iframe an application page
Diagram importation
Import diagrams that help users underetand the model better.
Import image maps
Extensibility through module creation or modification
metoCube adapts itself to your organization
Content exportation and back up
All the content can be backed-up by exporting an XML file with all the information in the database. This is very useful for audit, security, compliance, etc... purposes